Description

As the Executive Assistant at Protégé, you will be the right hand to our CEO and executive team. You will be instrumental in ensuring their focus remains on high-priority initiatives by expertly managing their schedules, preparing for key meetings, coordinating travel, and handling special projects. This is a pivotal role for a highly organized and proactive professional who wants to contribute directly to a company's success.

Key Responsibilities

• Manage complex calendars, coordinate meetings, and ensure executives are well-prepared for each engagement.
• Arrange domestic and international travel, including accommodations and detailed itineraries.
• Support the planning and execution of internal meetings, offsites, and company events.
• Draft, edit, and proofread communications on behalf of executives.
• Track and follow up on action items from leadership meetings to ensure forward momentum.
• Assist with research, presentations, and ad hoc projects as needed.

What Makes You a Great Fit

• 3+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role supporting senior executives.
• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills and a professional demeanor in all interactions.
• A high level of discretion and judgment in handling confidential information.
• You are proactive, resourceful, and skilled at anticipating needs before they arise.
• You are comfortable in a dynamic, high-growth startup environment where priorities can shift quickly.
• You are biased toward action, continuously scrappy, and treat those around you with kindness.

Bonus Attributes

• Experience in AI or data-driven industries.
• Prior exposure to startup or scale-up environments.
• Comfort with productivity tools (Google Workspace, Slack, Notion, project management software).
• Experience managing small projects or coordinating cross-functional work.

Skills and competencies show up in different forms and can be based on different experiences, so we strongly encourage you to apply even if you don't have all the requirements listed above.